1) Overview
This Privacy Policy explains how Open Worktime Tracker (“we”, “our”, “us”) collects, uses, and safeguards information when you use this free time-tracking tool (“Service”).
Last updated: 2025-11-09
2) What We Collect
- Account details: email address and basic profile info you provide.
- Organization membership: your role (e.g., team leader or member).
- Worktime data: shift start/stop times, pause events, and related notes.
- Photos (if enabled by the team leader): images uploaded during shift start/stop or pauses when required by team settings.
- Device & usage logs: basic technical logs (e.g., timestamps, IP, user agent) used for security and troubleshooting.
3) How We Use Information
- To provide and maintain the Service (e.g., create shifts, record pauses, display history).
- To enforce team leader settings (e.g., photo requirements for specific actions).
- To secure the Service and diagnose issues.
- To improve reliability and user experience.
We do not sell your personal data. We do not show third-party ads.
4) Legal Bases (GDPR/EEA)
- Performance of a contract (providing the Service you request).
- Legitimate interests (security, reliability, preventing misuse).
- Consent (when applicable, e.g., photos if required by team settings).
5) Sharing & Processors
We use reputable cloud providers to host the application and store data. These providers act as processors on our behalf and only process data to operate the Service. We may disclose information if required by law or to protect the rights, safety, or integrity of the Service and its users.
6) Data Retention
We retain information for as long as your organization uses the Service or as needed to provide the Service. Team leaders can manage or request deletion of organization data. We may keep minimal logs for security and compliance purposes within reasonable periods.
7) Your Rights
Subject to local law, you may have rights to access, correct, erase, or export your personal data and to object to or restrict certain processing. Where we rely on consent, you can withdraw it at any time.
8) Security
We take reasonable technical and organizational measures to protect data. However, no online system can be guaranteed 100% secure, and you use the Service at your own risk. Please keep your credentials safe and limit access to authorized personnel in your team.
9) International Transfers
Data may be processed or stored in locations outside your country. Where required, we implement appropriate safeguards for such transfers.
10) Children
The Service is not intended for children under 16, and we do not knowingly collect personal data from them.
11) Changes
We may update this Privacy Policy from time to time. If you continue to use the Service after changes take effect, you agree to the updated Policy.
12) Contact
For privacy questions or requests, please use the help resources in the app.